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How to Write GDPR-proof Privacy Policy for your Surveys (with examples)

Privacy Policy of Surveys which comply with GDPR


As we explained in this article about GDPR-compliant surveys, an important part of having a GDPR-compliant survey is having a GDPR-compliant privacy policy. This guide helps you in writing a GDPR-compliant privacy policy for your surveys and forms.

The basics

The most important aspect of GDPR-compliant privacy policy texts is that they must be written in an easy-to-understand and simple way. Therefore, you should avoid using the commonly used jargon seen in legal texts.

So, a good privacy policy text for your surveys should be:

  • Short
  • Easy to read
  • Easy to understand
  • With no legal jargon

What should the privacy policy explain

For establishing trust and getting consent for your respondents you need to write a transparent and straightforward text.

In a privacy policy page intended for survey or research project, you normally explain who you are (if your respondents don’t already know about you or your organization). Additionally your policy must clarify the type of personal data which is processed, purpose of processing, intended retention, subject rights, source of data, conditions of processing.

So, these are the points that need to be explained in your text:

  1. What you collect and how

    In your text, explain what type of personal data you are collecting and how. Is it respondents email, name, or IP address? Is it simply by asking them questions, or are you collecting data automatically (for example their geo-location or IP address)?

  2. Why you collect

    Your privacy policy text must clarify your reasons for collecting personal data. Explain for instance why you need their email. Do you have good reasons for collecting their name or address?

  3. How will you use their data

    This is super important to let your respondents know how you are going to use their personal data. Are you going to share it with third parties? In that case, say who these 3rd parties are and why you need to share their data with them. If you ask for their contact info for instance, are you going to use it to contact them, or send them something?

  4. How long will you keep their data

    The GDPR requires you to define a so called “data retention” period, when you collect personal data. Thus your privacy policy text should explain how long you will retain the data. After your data retantion period is over, you must delete all collected data, even those which are shared with 3rd parties!

  5. How secure is the data in your possession

    Your privacy policy must also explain what security measurements are applied when you collect, export, share, and store personal data of your respondents. What tools are you using, and if your data processors are also taking the security of the data seriously.

  6. Clarify your respondents rights

    The GDPR clearly defines individuals rights for their own data. You must also make sure to reflect these rights in your privacy policy text, and inform your respondents about their rights, which are as follows:

    • Right to access, view, and edit their own information in a timely manner
    • Right to be forgotten, which means being deleted from your survey results
    • Also right to be able to opt-out form your future messages (e.g. if you use their data to send them ads or marketing messages)

    Keep in mind that data is owned by the respondents, not you or your company or organization.

  7. Who to contact

    Every organization that is collecting data from EU citizens must have a Data Protection officer. The DPO is a person in the organization who can represent the organization with respect to data and privacy issues. Including the DPO’s contact information in your privacy policy would be great for your respondents, in case then need to ask questions or practice their rights.

Examples of a privacy notice inside a survey

We have gone through the requirements of the GDPR for writing privacy policies, but what then does a privacy notice actually look like?

You can present your privacy policy in different ways. It could be a part of your survey’s welcome page, like the example below, which illustrates a fair way of getting consent for collecting none-sensitive data.

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Picture Form Made Easy

picture form made easy



Picture Form, Why?

Visual communication is becoming more and more the dominant way of making engaging and impactful communication. The old saying “a picture says more than a 1000 words” is true now more than ever today, just looking at how companies like Facebook, Instagram, Twitter, SnapChat… have evolved, shifting their focus from text-based communication to image-based and video-based (multimedia) posts.

To create engaging content that captivates the respondent and gets them to interact, that’s the number one goal of any marketer, market researcher, data collector… or at least that’s what the goal should be.

If your number one goal is to “collect data”, let me ask you, how do you collect data if your respondents drop off or never even complete your survey, form or poll due to its sheer unappealing look.

Today’s world is fast and wants to be captivated, jump on the boat or drown, you make the decision. Using pictures in your form is a must for any company, marketer, market researcher…

And all this should be done easy!

We Made It Easy!

SurveyLegend was founded on this principals that engaging communication is key to good feedback collection and insight. The more data you collect the better decisions you can make. That’s why we made sure to make it easy to create mobile friendly and visually appealing surveys, forms, and polls.

Drag and drop in the “Picture selection” question type or the “Picture ranking” option, upload 100 images at the same time and enjoy how they are placed in a perfect order, like a beutiful image gallery.

You can enable zoom for the picture, or add instant URL redirect, if the respondent clicks on an picture you target with an URL the page will load allowing you to show other related material or why not offer a special discount on the collection.

Pictures can be used for a lot of areas, from making award forms, marketing, sales or to making the traditional boring forms, surveys and polls more engaging.

picture form made easy



If you are planning on collecting feedback make sure to create an engaging form, poll or survey using pictures, videos, and audio.
Good to do is ask your self if you would do the form or not, and be honest 🙂

Important to be aware of is that today more than half the questionnaire participated on are being responded to through mobile devices. That’s why its super important to make sure to use a provider that’s mobile compatible and works on all devices be it mobile phones, tablets or computers.

Good luck and enjoy our solution!


Stay curios and informed!
Best regards, Jasko

TOP 5 Tools for Live Q&A Event Polling

TOP five Tools for Live Event Polling



TOP 5 Tools for Live Q&A Event Polling

Let me start by saying hi! If you have found your way to this article you are looking for the best event polling solution offered online today. I’m the founder of SurveyLegend and yes it’s true, I’m writing about the top 5 Q&A event-polling tools offered, including competitors, on our own blog page. Why? You ask!

Because we believe in fair competition and in the end, the decision is always made by you; maybe our future amazing member 🙂

Let us begin, shall we?

What’s important to think of when deciding on a new live event-polling tool?

There are several things to consider when choosing the right solution for your next live event polling. Here are some:

  • Is the solution device friendly?
  • Is it easy to use?
  • How many can participate at the same time?
  • Does the data update in real time?
  • Does the poll look delightful and beautiful, or just boring and dull?
  • Are the charts shown to presenters and voters in a readable way?
  • Price!
  • Is live support offered?
    • Let me already say, sorry if I missed any. But you are more than welcome to comment on the article with improvement suggestions.

      Here are the TOP 5 Live Q&A Event Polling tools presented

      Note that the order these tools are placed in does not represent their importance, rank, or quality. It’s just an order they are placed in, not all can start on the top, so don’t judge the solutions according to that 😉



      webshop smart assistant

      Polleverywhere offers all features you may need to conduct a Q&A poll at your upcoming event. It works on all devices and is fairly easy to use after spending some time on learning it. Data coming in is updated in real-time and the charts are readable.

      Polleverywhere offers FAQ material to their free members, email support to $19/m and $79/m subscriptions, phone support is restricted for their $199/m and $499/m subscriptions and in-person support is only offered to their top customers with a price of $1999 or more.

      Polleverywhere does not offer unlimited with responses per poll. They offer 25 responses in the free plan. To gain access to more than 25 responses you have to upgrade to their basic plan costing $19/month and allows 50 responses per poll. If you should have a need for 500 responses per poll the price is $499 per month. The bigger the event you have the more it will cost you using Polleverywhere.



      webshop smart assistant

      Eventmobi is one of the bigger players in the event market offering all the features you may need and features you will never need. They can tailor the tool to fit your need but that comes with a hefty price tag on it.

      Their solution is device friendly and there have many integrations with some of the biggest platform available. Ease of use suffers due to the number of features, and you may need the education to get the most out of Eventmobi.

      Data collected during an event is updated in real time and the charts look good for all to enjoy. Eventmobi offers FAQ, email support, chat support, phone support.

      Eventmobi offers a 14-day free trial, they don’t offer a pricing overview page. Instead, you contact them and they will tailor the tool and price for you. In other words, this is a solution for companies with flexible wallets.



      webshop smart assistant

      Presentain offers an interactive presentation and event platform with many features one of them event polls. Ease of use is good and they offer email and live chat support. The responses coming in during the event are updated in real time and the charts look nice.

      Presentain offers a 7-day free trial and after it, you can pay for a day, week, month or year to use their solution. A good tool if you want to combine your presentation and poll in one.



      webshop smart assistant

      OMBEA offers several options for voting during the event. OMBEA not only works with laptops, smartphones, and tablets but is also compatible with remote clickers. Their solution feels outdated due to bad design choices or not updating the solution since it was developed. Whatever the case I don’t like it, but maybe you will.

      The outdated designs made it hard for me create a Q&A poll but it also took away my joy working with it. Support is offered by email, phone, and live chat.

      Charts are updated in real time but the charts look old, as does the rest of the solution.

      Pricing is provided by personally contacting them via phone or email. Making it already feel like an expensive experience.



      webshop smart assistant

      SurveyLegend is device friendly and easy to use, due to ease of use being one of our main focuses. SurveyLegend offers unlimited with responses with all our plans be it free or paid. Data collected is updated in real time and shown in colorful and readable charts.

      SurveyLegend offers a forever free plan and three paid plans, the Pro costing as little as $19 per month, Business $39 per month and Legendary $89 per month. We also offer yearly plans saving you 25 %.

      Support is offered by FAQ, Email, Live chat, phone or live web meetings. All depends on the users needs and how they decide to come in contact with us.


      There is no number one Q&A event polling solution, it all depends on your need and budget.

      The solutions mentioned above give you an overview of what’s available at what price and quality. If you are looking for a custom solution for your entire event and have a flexible wallet then Eventmobi is the solution for you; or if you want to have a dedicated survey solution where you can do Q&A events polls and also use the same solution for pre-event surveys and post-event surveys than SurveyLegend is the solution for you.

      Are you looking to have a one-day event and have a super right budget then the $3 account with Presentain is the solution for you?

      Whatever provider you chose there is no wrong or right, it’s your needs that decide. But what I do recommend is creating an account with all the free account providers and test the solutions for yourself. Don’t let me convince you nor them, let the solutions do the talking 🙂

      Hope you enjoyed the article and stay tuned for more honest reviews and insights.
      Stay curios and informed!
      Best regards, Jasko

Add links to pictures, restore your removed surveys, disqualify respondents, and enjoy more styling power & using a better app

Our legendary friends! We have been working hard, just like always; and published a lot of improvements in our app. Here is a list of most important highlights that we have released, since we published the last post regarding our updates. Continue reading & spread the <3!

New survey featuresNew Features:

Thanks to your continuous feedback and feature requests, we keep adding user-friendly features to the tool. Together with you, we are making SurveyLegend the best survey tool that internet has ever seen ?.

GDPR iconWe became fully GDPR Compliant

We’re still excited that the new General Data Protection Law is enforced at 25th of may this year. The new law made us re-think and re-program many bits and pieces of our tool, and even add a few additional features (explained further down). This was a law that helped our organization become even more healthy and more secure, when it comes to protecting people’s data.

Most of the improvements were under the skin and invisible to users’ eyes. However, we have published a page that explains how we are fully GDPR compliant now. We have also published an easy-to-understand guide that explains how you as researcher or surveyor can make GDPR compliant surveys and forms.

Learn more about our GDPR Compliance.

link iconAdd redirect link to pictures

SurveyLegend is well known for being the best tool to create image-based surveys. To make it even better, we recently added a feature that empowers you to add custom links to any picture in your survey. Pictures could be either choices in the Picture selection question, or any image used in Section break, Welcome page, Thank you page, or any question that you use.

Linked images can act as banners, helping you promote something or add incentives for your respondents to finish a survey. They can also help you create download links, or lead users to other pages or your other surveys.

Learn more about Adding redirect links to pictures in your surveys.

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Online Shopping Smart Assistant

webshop smart assistant



Stop pushing products, start advising shoppers with smart assistant

In the fast world of the Internet, we all strive to do as much as we can in the shortest time as possible. Shopping online is one of the tasks we as consumers want to go fast, but we don’t want to make mistakes. Advising them instead of pushing products or services helps you as a company provide a support much needed by helping customers to do informed decisions with the help of SurveyLegends intelligent digital advice.

Solutions like Smartassistant are good to use, but they are expensive, hard to use and not flexible enough. After getting several amazing members of the forever growing SurveyLegend family to use us instead of “Smartassistant”, we at SurveyLegend decided to explain how you can utilize SurveyLegend in the same way as you would Smartassistant, save a lot of money plus get an amazing survey, form and poll creator.
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