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Stakeholder Survey Template

This stakeholder survey template asks people affected by a project whether they understand its purpose, receive useful updates, and know how to contribute. Use their answers to improve communication and clarify expectations.

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This stakeholder survey template asks people affected by a project whether they understand its purpose, receive useful updates, and know how to contribute. Use their answers to improve communication and clarify expectations.

Sending an update does not tell you whether it answered the questions that matter to stakeholders. This SurveyLegend questionnaire gives affected people a way to explain what is unclear and where their input could be useful.

When to use this survey

Use it at a defined project milestone while changes to communication and participation are still possible. State what decisions remain open and what is already fixed. An email survey can accompany a short milestone update; include enough context for people who have not attended project meetings.

7 questions for your stakeholder survey

Think about the project and milestone described in your invitation. Answer from your own perspective. All questions are optional. Do not include confidential project details or other people’s personal information.

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A little feedback. A clearer picture.

Explore this 7-question example at your own pace. Every question is optional.

SurveyLegend demo Question 1 of 7

Stakeholder Survey

01 How clear is the project’s purpose to you?

Choose one answer, or skip this question.

02 How clear is the explanation of how this project may affect you?

Choose one answer, or skip this question.

03 How useful have project updates been for your needs?

Choose one answer, or skip this question.

04 How clear is the process for sharing your input?

Choose one answer, or skip this question.

05 How confident are you that your input will be considered?

Choose one answer, or skip this question.

06 What question about the project most needs an answer?

Share your answer, or skip this question.

07 What should change about how stakeholders are involved?

Share your answer, or skip this question.

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Customize your stakeholder survey

Name the project, milestone and audience before sharing. Explain how input will be reviewed without promising that every suggestion will be adopted. If comparing stakeholder groups, use broad optional categories and avoid reporting groups small enough to identify individuals. Keep a separate route for confidential or urgent matters.

Printable stakeholder survey

Bring a blank copy to a stakeholder meeting for people who prefer writing. Supply the same project summary used online and provide a way to return answers privately. A feedback form is not a record of formal consent, approval or a binding vote.

First page of the printable Stakeholder Survey Template with questions and answer spaces
Download Stakeholder Survey Template (PDF)

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How to use the answers

Separate missing information from disagreement. An unclear impact explanation calls for clarification; a well-understood objection may require a project decision. Code open-ended data by question, affected decision and needed response. Publish a plain-language account of what was considered and what happens next without exposing individual comments.

Buchan and colleagues’ 2017 case study of user involvement in agile software development found “varying degrees of expectation alignments” between groups. The stakeholder expectations study supports checking expectations instead of assuming that project teams and users interpret involvement alike. Its case-study setting and methods differ from this original feedback form; it does not validate these questions or show that all stakeholder projects behave the same way.

Frequently asked questions

Who should receive a stakeholder survey?

Invite people affected by the named project or whose input is relevant to an open decision. Explain why they are being asked and avoid relying only on the most vocal participants.

Does a favorable response mean project approval?

No. Feedback is not formal approval or consent. Use the required decision process separately.

How often should it be sent?

Choose milestones where the answers can change communication or involvement. If repeating it, keep the reference period and wording clear so differences can be interpreted.

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