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School Facilities Survey Template

This school facilities survey template asks people who use school spaces about equipment availability, cleanliness, comfort, and routine usability issues. Use their observations from the past month to prioritize follow-up on spaces that need a closer look.

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Use this school facilities survey template to learn how the spaces people use support everyday school activities. It asks about equipment availability, cleanliness, comfort, and routine improvements. Create a version in SurveyLegend to hear from the people using the facilities before deciding which issues need closer investigation.

When to use this school facilities survey

Name the building or campus and ask about the past month. Invite people who use different spaces and schedules, rather than treating one classroom as representative of the whole school. Give respondents a separate route for an immediate hazard or urgent maintenance issue. This questionnaire collects observations; it does not establish whether a building meets technical or safety requirements.

For the wider student experience beyond buildings and equipment, use our student satisfaction template.

7 questions for your school facilities survey

Use these 7 questions as a starting point. All fields are optional; choose one answer where choices are listed. Leave an irrelevant open field blank.

Respondent introduction:
Think about the named school site during the past month. Report routine experiences of spaces you have used. Use the school’s normal reporting route for urgent problems. All questions are optional.

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A little feedback. A clearer picture.

Explore this 7-question example at your own pace. Every question is optional.

SurveyLegend demo Question 1 of 7

School Facilities Survey

01 Which type of space did you use most often?

Choose one answer, or skip this question.

02 How often did you use that space during the past month?

Choose one answer, or skip this question.

03 How often was the equipment you needed available for use?

Choose one answer, or skip this question.

04 How clean was the space when you used it?

Choose one answer, or skip this question.

05 How comfortable was the space for the activity you were doing?

Choose one answer, or skip this question.

06 What routine maintenance or usability issue should we investigate?

Share your answer, or skip this question.

07 Which improvement would make the greatest difference to your use of the facilities?

Share your answer, or skip this question.

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How to customize your school facilities survey

Choose the respondent group and adapt the vocabulary accordingly. Use familiar space names and avoid asking children to identify exact daily schedules. Keep “not used” choices so respondents do not rate facilities they have not seen. Decide who will review comments and direct urgent reports to the real reporting channel. For example, repeated difficulty finding available study seating may call for a timetable or layout review before a construction proposal. Before sharing widely, try the questions with a few people from the intended audience and clarify anything they interpret differently.

Printable school facilities survey template

Use this printable school facilities survey template at a staff meeting or supervised school consultation. It includes the same questions and space to write, giving people who prefer paper or are less comfortable online another way to take part. SurveyLegend helps you offer both formats. Tell respondents where to return the completed form and who will review it. Paper answers need a separate review or manual entry process; they are not automatically added to online responses.

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AI prompt for a school facilities survey

Hear how school spaces work in practice and identify what needs a closer look.

The full prompt below specifies your school facilities survey, including all 7 questions and response settings. Copy it, register for a free SurveyLegend account, and paste it into SurveyLegend’s AI survey creation tool. Review the result and add your organization’s details before sharing.

Use prompt directly in SurveyLegend

Create a free account, then paste the copied prompt into SurveyLegend.

Already have an account? Sign in to create your school facilities survey.

Turn facilities feedback into a maintenance review list

Group feedback by the main space used and reported issue. Compare frequency of use with equipment availability, cleanliness, and comfort so a one-off visit is not confused with daily experience. Read maintenance suggestions for location detail that your team can verify. Prioritize investigation by the nature of the issue and operational evidence, not vote counts alone. Explain which changes are feasible and how routine reports should be submitted.

Frequently asked questions

Does this replace a school building inspection?

No. It gathers user observations. Technical, accessibility, and safety assessments require their own appropriate processes.

Should urgent problems go through the survey?

Provide a separate, monitored reporting route for immediate hazards or urgent maintenance. Do not rely on a periodic feedback survey for time-sensitive action.

Can students and staff answer the same version?

They can if the questions fit both groups, but their access and experiences may differ. Use clearly described versions when the spaces or responsibilities are different.

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