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Employee Swag Form Template

Collect employee merchandise requests in one place. This employee swag form records an item choice, apparel size when needed, and pickup details so the team can review requests before placing an order.

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A simple request form can save a long chain of messages about sizes and pickup arrangements. Start with the items you can actually offer, and make it easy for someone to decline or ask about an unlisted size.

When to use this employee swag form

People and workplace teams can use this form for an optional, one-item employee merchandise program with workplace pickup. SurveyLegend helps collect requests; stock checks, ordering, and fulfillment remain with the organizing team.

For feedback on joining the organization beyond merchandise, use employee onboarding questions.

7 questions for your employee swag form

Use these seven questions as a starting point. Every field is optional. Choose one answer where choices are listed and leave irrelevant text fields blank.

Respondent introduction:
Review the merchandise options and size guide provided above. You may request one item or choose no item. This form records a request; availability and pickup will be confirmed by the organizer. You may skip any field.

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A little feedback. A clearer picture.

Explore this 7-question example at your own pace. Every question is optional.

SurveyLegend demo Question 1 of 7

Employee Swag Form

01 What name should the organizer use for your request?

Share your answer, or skip this question.

02 What work email address should receive the request update?

Share your answer, or skip this question.

03 Which item would you prefer?

Choose one answer, or skip this question.

04 If you chose the T-shirt, which size would you request?

Choose one answer, or skip this question.

05 Which pickup arrangement would work for you?

Choose one answer, or skip this question.

06 If your preferred item is unavailable, what should the organizer do?

Choose one answer, or skip this question.

07 What question about the item or pickup would you like the organizer to answer?

Share your answer, or skip this question.

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How to customize your employee swag form

Replace the example catalog with real choices and a useful size guide. Keep a no-item option and a way to ask about sizes outside the list. This version requests one item and uses workplace pickup; create a separate process if multiple quantities or delivery details are needed.

Before sharing, try the questionnaire with a few intended respondents and clarify anything they interpret differently.

Use SurveyLegend's Single Selection settings to preserve the one-item choice, including the option to request no item.

Printable employee swag form template

Use this printable employee swag form template at a workplace pickup desk or team meeting for employees who prefer paper. It gives people who prefer paper or are less comfortable online another way to respond. Include the same context, questions, and answer choices as the online version. Tell respondents where to return it and who will review it. Paper answers need separate review or manual entry; they are not automatically added to online responses.

Download Employee Swag Form Template (PDF)

AI prompt for your employee swag form

Collect clear merchandise requests before the team places its order.

The prompt below includes all seven questions and their response settings. Copy this prompt into an AI assistant to draft the questions. Review the draft, then build and customize the survey in SurveyLegend before sharing.

Create this survey in SurveyLegend

Copy the prompt into an AI assistant to draft the questions, then build your survey in SurveyLegend.

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How to use the answers

Review item and size combinations before ordering. Resolve missing names, contact details, or conflicting choices with the requester when possible; do not guess. Keep no-item replies out of order totals and contact people who need another pickup arrangement. A merchandise request is not a measure of employee engagement.

If you want to understand how employees prefer to be appreciated, use SurveyLegend's guide to employee recognition surveys for a separate feedback exercise.

Follow SurveyLegend's guide to reviewing exported responses to check each item, size, and pickup request together before ordering.

A study of company-store purchases examined how employees' work perceptions related to purchase intentions. It did not establish that giving away merchandise improves engagement. Use this form to plan items and pickup, and assess employee experience separately.

Frequently asked questions

Does submitting the form place an order automatically?

No. It collects a request for the organizing team to review. Explain when employees should expect an availability update.

Can employees choose not to receive an item?

Yes. Keep the no-item option so participation remains optional and the organizer does not mistake silence for demand.

What if the right size is not listed?

Provide a way to ask about another size and follow up before ordering. Do not substitute a size without checking.

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Collect clear merchandise requests before the team places its order. Start free to create your employee swag form and adapt these questions to your audience.

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